> ## Documentation Index
> Fetch the complete documentation index at: https://docs.jadenet.id/llms.txt
> Use this file to discover all available pages before exploring further.

# Air Freight

> Create air freight orders, AWBs/MAWBs, charges, monitoring, billing, and job closure using the standard business-page format.

## Purpose

Use Air Freight to manage air import/export orders, Shipping Instructions, AWBs, MAWBs/consolidations, cargo calculations, milestones, charges, billing, and financial completion.

## Preconditions

* The user has Air Freight access for the correct office/branch.
* Customer, shipper, consignee, airline, agent, airports, currencies, rates, charge codes, and package/commodity data exist.
* Booking and cargo instructions are available.
* Chargeable-weight and special-handling rules are understood.
* Dangerous or regulated cargo has qualified review outside the normal data-entry process.

## Workflow

1. Create the air freight order.
2. Confirm cargo and chargeable-weight information.
3. Prepare the Shipping Instruction.
4. Create, review, and finalize the AWB; the AWB itself does not use the transaction-approval workflow.
5. Link MAWB/consolidation where applicable.
6. Record buying and selling charges.
7. Monitor movement and delivery milestones.
8. Complete finance processing and job closure.

The process map shows AWB review/finalization and the later handoff to financial approval and posting workflows.

```mermaid placement="top-right" theme={null}
%%{init: {'flowchart': {'defaultRenderer': 'elk'}}}%%
flowchart LR
    A([Air freight order]) --> B[Confirm cargo and weight]
    B --> C[Prepare shipping instruction]
    C --> D[Create AWB]
    D --> E[Review and correct AWB]
    E --> F[Finalize AWB details]
    F --> G{Consolidation?}
    G -- Yes --> H[Link MAWB]
    G -- No --> I[Record charges]
    H --> I
    I --> J[Monitor movement and delivery]
    J --> K[Create AV, SV, bills, and invoices]
    K --> L[Complete applicable approval and posting]
    L --> M[Mark Ready to Close]
    M --> N([Process Job Closing])

    classDef start fill:#714B67,stroke:#56364E,color:#FFFFFF;
    classDef work fill:#EFE6ED,stroke:#714B67,color:#2F2933;
    classDef approval fill:#F8E6A0,stroke:#B8860B,color:#3B2E00;
    classDef finance fill:#D8F1EF,stroke:#00A09D,color:#123B39;
    classDef done fill:#D9EED8,stroke:#4F8A4C,color:#183817;
    class A start;
    class B,C,D,E,F,H,J,M work;
    class G approval;
    class I,K,L finance;
    class N done;
```

## Step-by-step

<Steps>
  <Step title="Create the order">Open **Airfreight > Order > New**. Enter customer/parties, service, cargo, airports, schedule, airline/agent, booking reference, and responsible users.</Step>
  <Step title="Verify cargo calculations">Confirm packages, gross weight, dimensions, volume, chargeable weight, commodity, declared values, and handling requirements.</Step>
  <Step title="Prepare the Shipping Instruction">Verify parties, routing, cargo, handling details, and required documents.</Step>
  <Step title="Prepare the AWB">Enter AWB number, carrier/routing, flight details, cargo, charge basis, declared values, prepaid/collect terms, and handling information.</Step>
  <Step title="Link MAWB or consolidation">Associate house shipments with the correct master record and reconcile package/weight/routing totals.</Step>
  <Step title="Record charges">Capture airline, terminal, handling, security, trucking, documentation, and other buying/selling charges.</Step>
  <Step title="Update milestones">Maintain booking, cargo receipt, departure, arrival, customs, delivery, exception, and proof-of-delivery status.</Step>
  <Step title="Complete financial processing">Create and post bills/invoices/vouchers, allocate payments/receipts, review profitability, and close the job.</Step>
</Steps>

## Screenshots

<Note>No sanitized current-version Air Freight screenshots are stored in the repository yet.</Note>

Recommended captures: Airfreight Order; cargo weight/dimensions; AWB; MAWB/consolidation; charge lines; monitoring view; closing status.

## Result

The air freight job contains correct cargo calculations, reviewed AWB/MAWB information, complete milestones and charges, posted financial documents, and a reconciled closing status.

## Approval

The AWB does **not** use the transaction-approval engine. Operational review confirms AWB number, airline, route, parties, packages, gross/chargeable weight, goods description, declared values, charges, currency, and special handling. Quotation, advance, settlement, bill, invoice, payment-voucher, and other financial approvals remain separate workflows where configured.

## Accounting Impact

Orders and draft AWBs normally have no direct ledger impact. Estimated charges support accrual/profitability analysis. Posted vendor bills, invoices, payments, receipts, settlements, and closing journals affect AP, AR, revenue, expense, cash/bank, tax, and job profitability.

## Common Errors

| Error                               | Resolution                                                        |
| ----------------------------------- | ----------------------------------------------------------------- |
| Incorrect chargeable weight         | Recalculate dimensions and applicable conversion rule             |
| AWB/MAWB number mismatch            | Verify carrier/master documentation before issue                  |
| Wrong airport routing               | Correct before final document release and milestone processing    |
| House shipment linked to wrong MAWB | Unlink/relink through the authorized process and reconcile totals |
| Missing airline or handling cost    | Record/approve the actual cost and review profitability           |
| Special handling omitted            | Stop processing and obtain qualified operational review           |

## Related Functions

* [Relationship Management](/modules/relationship-management)
* [Shipment lifecycle](/workflow/shipment-lifecycle)
* [Expense Management](/modules/voucher-management)
* [Cashier Management](/modules/cash-and-bank)
* [Accounting and Finance](/modules/accounting)
* [Job closing](/workflow/job-closing)