> ## Documentation Index
> Fetch the complete documentation index at: https://docs.jadenet.id/llms.txt
> Use this file to discover all available pages before exploring further.

# Compliance controls

> Use JADE-ELS records, permissions, evidence, and audit history within approved logistics and finance procedures.

JADE-ELS provides structured logistics and financial records that can support an organization's compliance program. The organization remains responsible for determining applicable legal, customs, tax, accounting, privacy, and retention requirements.

## How the platform supports controlled work

* Structured fields reduce missing information.
* Shared references connect operational and financial records.
* Role-based permissions restrict menus, data, and actions.
* Approval and posting stages support authorization controls.
* Standard reports and documents support review and reconciliation.
* Audit history supports investigation and evidence where enabled.

## User responsibilities

* Enter accurate, complete, and timely data.
* Use approved source documents and master data.
* Follow required review, approval, posting, and correction procedures.
* Retain supporting evidence according to company policy.
* Protect personal, commercial, shipment, tax, and financial information.
* Escalate exceptions rather than bypassing controls.

## Compliance review areas

| Area                      | Review examples                                                                  |
| ------------------------- | -------------------------------------------------------------------------------- |
| Freight documentation     | Parties, cargo, routing, transport document, instructions, and release evidence  |
| Customs / regulated cargo | Required declarations, permits, classifications, and qualified review            |
| Finance                   | Authorization, tax, currency/rate, accounts, reconciliation, and period controls |
| Privacy                   | Purpose, minimum data, access, export, retention, and disposal                   |
| Audit                     | Individual accounts, traceable changes, support, approval, and correction reason |

<Warning>This guide is operational documentation, not legal, customs, tax, accounting, or regulatory advice. Validate requirements with qualified internal or external specialists.</Warning>

## Retention

Retention periods vary by jurisdiction, document type, customer contract, and organizational policy. Configure and operate JADE-ELS within an approved retention schedule; do not infer a retention period from the existence of historical data in the application.