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Documentation Index

Fetch the complete documentation index at: https://docs.jadenet.id/llms.txt

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Getting started with Jadenet takes you from first contact through to a fully configured account and your first live shipment workflow. This guide walks you through each stage so you know what to expect and what you need to prepare at each step.
Jadenet is an enterprise platform. Access is provisioned by the Jadenet team after an initial consultation, so the first step is reaching out to start the conversation.
1

Contact Jadenet to request access

Reach out to the Jadenet team to discuss your business requirements and begin the onboarding process. During this initial conversation, the team will assess which modules are relevant to your operation, understand your current workflows, and outline the implementation plan.You can contact Jadenet through either of the following channels:The Jadenet team operates from offices in Cikarang and Bali and brings over 20 years of logistics software experience to every implementation. Come prepared with a broad description of your freight volumes, the modes you operate (sea, air, land), and the number of users who will need access.
Prepare a list of the freight modes you handle, your approximate monthly shipment volume, and your existing tools (such as accounting software or customs filing systems). This helps the team configure your account accurately from the start.
2

Complete account setup and configuration

Once the Jadenet team has provisioned your account, you will receive login credentials for your organisation’s instance of the platform. Before your team can begin working, a system administrator on your side needs to complete the initial configuration.During this step, you will:
  • Set up users — Create accounts for each member of your team and assign them to the appropriate role (operations, finance, manager, or administrator).
  • Configure master data — Enter your carrier list, port and airport codes, currency settings, and any other reference data that your shipment orders will draw from.
  • Define your chart of accounts — Work with the Jadenet team to set up the accounting structure that matches your business. If you already have a chart of accounts in another system, the team can help you map it across.
  • Set module permissions — Control which users can access which modules. For example, operations staff typically access only the freight modules, while finance staff access the voucher, cash, and accounting modules.
The Jadenet implementation team will guide you through this step. You do not need to configure the platform alone — they will run working sessions with your team to ensure the setup reflects your actual workflows.
3

Enable the modules for your business

Jadenet’s modules are activated based on the freight modes and financial functions your business requires. You do not need to enable every module — only the ones that are relevant to your operation.Review the modules below and confirm with the Jadenet team which ones to activate for your account:

Sea Freight

Enable if you manage ocean FCL or LCL shipments. Required for booking orders, bill of lading generation, and sea freight cost management.

Air Freight

Enable if you handle air cargo. Required for airway bill issuance, airline coordination, and air shipment tracking.

Land Freight

Enable if you coordinate road or rail transport. Required for domestic delivery orders and land-side carrier management.

Voucher Management

Enable if you want to track financial vouchers tied to shipments. Feeds directly into the Accounting module.

Cash and Bank

Enable if you need to record cash transactions and reconcile bank statements within the platform.

Accounting

Enable for full double-entry accounting integrated with your freight operations and financial modules.
Most freight forwarding businesses start with one or two freight modules plus Voucher Management and Accounting. You can always add modules later as your needs grow.
4

Create your first shipment order

With your account configured and modules enabled, you are ready to create your first shipment order. The steps below use Sea Freight as an example, but the process is similar across all freight modules.
  1. Navigate to the Sea Freight module from the main menu.
  2. Select New Shipment Order and choose the shipment type — import, export, or local.
  3. Enter the shipper and consignee details, including names, addresses, and contact information.
  4. Fill in the cargo details: commodity description, number of packages, gross weight, and volume.
  5. Select the origin port and destination port, and enter the estimated departure and arrival dates.
  6. Assign a carrier and enter the booking reference if you already have one.
  7. Save the shipment order. Jadenet assigns it a unique reference number you can use to track it throughout the system.
Your master data configuration from Step 2 will pre-populate dropdown fields such as carriers, ports, and currencies. If a value you need is missing, you or your administrator can add it to the relevant master data list without leaving the form.
Once the shipment order is saved, it becomes visible to all users with access to the Sea Freight module and is immediately available for cost entry in the Voucher Management module.
5

Record costs and set up billing

With a shipment order in place, you can now record the costs associated with that shipment and generate the billing entries for your customer. This step connects the operational record to your financial modules.Recording costs:
  1. Open the shipment order you created in the previous step.
  2. Navigate to the Costs section of the shipment record.
  3. Add each cost item — for example, ocean freight, origin charges, destination charges, and customs fees. For each item, specify the vendor, amount, and currency.
  4. Save the cost entries. These are automatically linked to the shipment reference and available in Voucher Management.
Generating a voucher:
  1. Open the Voucher Management module.
  2. The cost entries from your shipment order will appear as pending voucher items.
  3. Review and approve the voucher. Once approved, it posts to your accounting ledger.
Recording payment:
  1. Open the Cash and Bank module.
  2. Create a payment entry against the approved voucher.
  3. Select the bank account or cash account used for the payment.
  4. Save the entry. The payment is now reconciled against the voucher and reflected in your account balance.
Do not mark a voucher as paid in Cash and Bank until the actual payment has been made or received. Jadenet’s accounting module reflects these entries in your financial statements in real time.
Once you complete these steps, you have a fully documented shipment — from booking through to cost recording and payment — all linked by a single shipment reference in Jadenet.

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What comes next

After your first shipment, your team can begin using Jadenet for your live operations. The Jadenet support team remains available to help you with configuration questions, additional module setup, and training for new staff.

Platform overview

Revisit the module ecosystem and understand how data flows between freight operations and finance.

Introduction to Jadenet

Go back to the introduction for a summary of Jadenet’s key benefits and who it is built for.