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Purpose

Use Accounting and Finance to maintain financial master data and periods, process AP/AR and tax documents, review journals and exceptions, close jobs/periods, and produce financial and management reports.

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Preconditions

  • The user has the appropriate accounting role and company/office scope.
  • Fiscal year/period is configured and open.
  • Chart of accounts, currencies/rates, charge mappings, tax setup, parties, and beginning balances are valid.
  • Source operational, expense, and cashier documents are approved/posted as required.
  • Reconciliation and period-close responsibilities are assigned.

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Workflow

  1. Maintain fiscal, currency, charge, tax, and account masters.
  2. Create/approve/post vendor bills and customer invoices.
  3. Process statements, settlements, debit/credit notes, and taxes.
  4. Receive cashier payments/receipts and review allocations.
  5. Monitor journals and operational-finance exceptions.
  6. Reconcile AP, AR, cash/bank, tax, advances, interbranch, and job profitability.
  7. Close jobs and run end-of-month/year processes.
  8. Generate and review financial and management reports; the reports themselves are read-only outputs, not approval transactions.
The process map connects operational transactions to document approval/posting, subledgers, reconciliation, period close, and read-only reporting.

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Step-by-step

1

Verify setup

Confirm fiscal period, beginning balances, currencies/rates, charge/account mappings, tax configuration, and reporting structure.
2

Process Accounts Payable

Create/load the vendor bill; verify vendor/tax identity, invoice/date, due date, job, currency/rate, charge/tax lines, duplicate status, evidence, approval, and posting.
3

Process Accounts Receivable

Create the sales invoice/reimbursement/non-job/consolidated/down-payment/debit/credit document; verify customer, source, due date, currency/rate, charge/tax lines, approval, and posting.
4

Process statements and tax

Complete AR/AP or VAT SOA and Faktur Pajak/outgoing/incoming/return/Coretax workflows according to approved procedure.
5

Review journals

Check general, settlement, bill, invoice, cash/bank, job-closing, EOM, and EOY journals for completeness and balance.
6

Reconcile

Reconcile subsidiary/open balances to the ledger and investigate unallocated, overdue, empty, unbalanced, unbilled, or missing-cost items.
7

Close jobs and periods

Complete the job-closing checklist, financial review, EOM process, and authorized lock/close.
8

Run reports

Generate and review trial balance, P&L, balance sheet, AP/AR aging, cash flow, tax, journal, and job-profitability reports.

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Screenshots

No sanitized current-version Accounting and Finance screenshots are stored in the repository yet.
Recommended captures: fiscal setup; vendor bill; sales invoice; tax document; journal list/detail; monitoring exceptions; EOM process; financial report parameters.

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Result

Financial transactions are correctly classified, approved, posted, reconciled, and reported for the selected company/office and period, with controlled job and period closure.

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Approval

Approval levels depend on document type and configured matrix. Reviewers verify source authorization, party, job/non-job classification, date/period, currency/rate, amount, tax, accounts, evidence, duplicate risk, and balancing. Period close requires formal finance sign-off.

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Accounting Impact

This module creates the primary ledger impact: vendor bills affect AP/expense/asset/tax; invoices affect AR/revenue/tax; debit/credit notes adjust prior balances; cashier journals affect cash/bank and open items; settlement affects advances/expenses; closing/EOM/EOY journals finalize job and period results.

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Common Errors

Last modified on August 20, 2026