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Purpose

Use Cashier Management to record actual outgoing and incoming cash/bank movements, select the correct voucher type, allocate transactions to approved source documents, and maintain bank/cash-register traceability.

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Preconditions

  • The user has cashier access and segregation-of-duties authorization.
  • Cash register/bank account, counterparty, currency, exchange rate, and payment method exist.
  • The source voucher, bill, invoice, SOA, deposit, or interbranch request is approved and open.
  • Bank/payment/receipt evidence and value date are available.
  • The accounting period is open and required mappings are complete.

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Workflow

  1. Select the correct payment or receipt voucher type.
  2. Select the cash/bank account and counterparty.
  3. Load or link approved open source documents.
  4. Enter amount, currency/rate, date, reference, and charges.
  5. Allocate and review the transaction.
  6. For a Payment Voucher, complete Ask For Approval, approval, and posting; for a Receipt Voucher, post the completed receipt without a receipt-approval stage.
  7. Verify source balances and bank-book/accounting results.
  8. Reconcile daily cash and bank activity.
The process map distinguishes the implemented Payment Voucher approval path from the Receipt Voucher posting path.

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Step-by-step

1

Choose the transaction type

Select the payment/receipt view that matches advance, settlement, bill, invoice, credit note, SOA, non-job, interbranch, deposit, VAT/agent, or top-up purpose.
2

Select account and party

Confirm office, cash register/bank account, payee/payer, transaction/value date, payment method, and external reference.
3

Load the source

Select the approved outstanding source document and verify open balance, currency, and eligibility.
4

Enter the transaction

Enter amount, currency, exchange rate, bank charges, tax/withholding where applicable, and local-currency equivalent.
5

Allocate

Distribute the amount across eligible source items without exceeding open balances.
6

Attach/review evidence

Compare allocation and total with bank instruction, transfer proof, receipt, statement, or cash document.
7

Approve/release and post

Complete the configured workflow and avoid repeated submission while processing.
8

Verify and reconcile

Confirm source open balances, bank-book entry, journal, and physical/bank evidence.

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Screenshots

No sanitized current-version Cashier Management screenshots are stored in the repository yet.
Recommended captures: payment/receipt type menu; voucher header; Load Outstanding action; allocation lines; currency/rate; approval/posting status; Bank Book Entry.

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Result

The actual movement of funds is recorded once, allocated to the correct approved source documents, reflected in cash/bank and open balances, and supported for reconciliation.

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Approval

Payment Vouchers use Ask For Approval, approver decisions, and posting. Receipt Vouchers do not use that approval status sequence; they are posted and move from Draft to Received. Both paths require source, party, cash/bank account, amount, value date, currency/rate, allocation, evidence, and segregation-of-duties checks.

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Accounting Impact

Posted payments reduce cash/bank and settle or reclassify AP, advances, deposits, SOA, tax, interbranch, or non-job balances. Posted receipts increase cash/bank and reduce AR or create/settle customer deposits and other configured balances. Exchange differences and bank charges post according to mappings.

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Common Errors

Last modified on August 14, 2026