Skip to main content

​
Purpose

Use Air Freight to manage air import/export orders, Shipping Instructions, AWBs, MAWBs/consolidations, cargo calculations, milestones, charges, billing, and financial completion.

​
Preconditions

  • The user has Air Freight access for the correct office/branch.
  • Customer, shipper, consignee, airline, agent, airports, currencies, rates, charge codes, and package/commodity data exist.
  • Booking and cargo instructions are available.
  • Chargeable-weight and special-handling rules are understood.
  • Dangerous or regulated cargo has qualified review outside the normal data-entry process.

​
Workflow

  1. Create the air freight order.
  2. Confirm cargo and chargeable-weight information.
  3. Prepare the Shipping Instruction.
  4. Create, review, and finalize the AWB; the AWB itself does not use the transaction-approval workflow.
  5. Link MAWB/consolidation where applicable.
  6. Record buying and selling charges.
  7. Monitor movement and delivery milestones.
  8. Complete finance processing and job closure.
The process map shows AWB review/finalization and the later handoff to financial approval and posting workflows.

​
Step-by-step

1

Create the order

Open Airfreight > Order > New. Enter customer/parties, service, cargo, airports, schedule, airline/agent, booking reference, and responsible users.
2

Verify cargo calculations

Confirm packages, gross weight, dimensions, volume, chargeable weight, commodity, declared values, and handling requirements.
3

Prepare the Shipping Instruction

Verify parties, routing, cargo, handling details, and required documents.
4

Prepare the AWB

Enter AWB number, carrier/routing, flight details, cargo, charge basis, declared values, prepaid/collect terms, and handling information.
5

Link MAWB or consolidation

Associate house shipments with the correct master record and reconcile package/weight/routing totals.
6

Record charges

Capture airline, terminal, handling, security, trucking, documentation, and other buying/selling charges.
7

Update milestones

Maintain booking, cargo receipt, departure, arrival, customs, delivery, exception, and proof-of-delivery status.
8

Complete financial processing

Create and post bills/invoices/vouchers, allocate payments/receipts, review profitability, and close the job.

​
Screenshots

No sanitized current-version Air Freight screenshots are stored in the repository yet.
Recommended captures: Airfreight Order; cargo weight/dimensions; AWB; MAWB/consolidation; charge lines; monitoring view; closing status.

​
Result

The air freight job contains correct cargo calculations, reviewed AWB/MAWB information, complete milestones and charges, posted financial documents, and a reconciled closing status.

​
Approval

The AWB does not use the transaction-approval engine. Operational review confirms AWB number, airline, route, parties, packages, gross/chargeable weight, goods description, declared values, charges, currency, and special handling. Quotation, advance, settlement, bill, invoice, payment-voucher, and other financial approvals remain separate workflows where configured.

​
Accounting Impact

Orders and draft AWBs normally have no direct ledger impact. Estimated charges support accrual/profitability analysis. Posted vendor bills, invoices, payments, receipts, settlements, and closing journals affect AP, AR, revenue, expense, cash/bank, tax, and job profitability.

​
Common Errors

Last modified on August 14, 2026