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Documentation Index

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The Air Freight module covers the complete cycle of air cargo operations — from the initial customer order through airway bill management, cost recording, and final invoicing. If your business moves cargo by air, this module gives you a structured, auditable workflow that keeps every job organized and every cost accounted for. It is built around the way freight forwarders actually work, reflecting the documentation and billing standards common across the air cargo industry.

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Key concepts

An Airway Bill is the primary transport document for air shipments. It acts as a contract of carriage between the shipper and the airline, a receipt for the goods, and an instruction document for handling and delivery. Jadenet distinguishes between a Master AWB (MAWB) — issued by the airline to the freight forwarder — and a House AWB (HAWB) — issued by the forwarder to the individual shipper. Both can be managed within the module.
Air freight charges are typically based on the greater of actual gross weight or volumetric (chargeable) weight. Jadenet applies the standard IATA volumetric formula (length × width × height ÷ 6,000) so you can record the correct chargeable weight on each shipment without manual calculation.
Air shipments typically carry additional surcharges beyond the base air freight rate — including fuel surcharge (FSC), security surcharge (SSC), and terminal handling charges (THC). The module lets you record each surcharge as a separate cost line, ensuring your job profitability is accurately reflected.
Jadenet uses standard IATA airport codes (e.g., CGK for Jakarta, SIN for Singapore, HKG for Hong Kong) in shipment records, keeping your documentation consistent with airline and agent communications.

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Core workflow

1

Create an air freight order

Open the Air Freight module and create a new shipment order. Enter the shipper and consignee details, origin and destination airports (using IATA codes), cargo description, gross weight, dimensions, and estimated pickup or ready date. Jadenet creates a job file that links all subsequent documents and costs for this shipment.
2

Record the Airway Bill

Once the airline confirms the booking, navigate to the AWB section of the job file. Enter the MAWB number, airline details, flight number, and routing. If you are issuing a House AWB to your shipper, create the HAWB record and link it to the same job file. Jadenet tracks AWB status throughout the shipment lifecycle.
3

Calculate and confirm chargeable weight

Review the cargo dimensions and gross weight entered on the order. Jadenet calculates the volumetric weight using the IATA standard formula and displays the chargeable weight — whichever is greater. Confirm or adjust the chargeable weight before recording costs and billing.
4

Record freight costs

Enter all incoming costs against the job file — air freight charges from the airline, handling fees, surcharges, and any agent disbursements. Each cost line is recorded separately, giving you a clear view of the total cost per job. These costs feed directly into your accounting records.
5

Issue a customer invoice

Generate the customer invoice from within the job file. Jadenet pre-populates the invoice with the agreed selling rates and chargeable weight. Review the line items, add any additional charges, and issue the invoice when ready. The invoice links back to the job file for full traceability.
6

Close the job

Once delivery is confirmed and all billing is settled, close the job file. The final financial data flows through to the Accounting module automatically.

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Features at a glance

MAWB and HAWB tracking

Manage both master and house airway bills within the same job file, keeping your carrier and customer documentation in sync.

Chargeable weight calculation

Jadenet applies the IATA volumetric formula automatically, so you always bill and record costs against the correct chargeable weight.

Surcharge management

Record fuel, security, handling, and other surcharges as individual cost lines for accurate job-level profitability tracking.

Integrated invoicing

Generate customer invoices directly from the air freight job file, with costs and selling rates carried forward automatically.
Financial data from the Air Freight module — including costs and customer invoices — flows automatically into the Accounting module. There is no need to duplicate entries.
Enter cargo dimensions accurately at the order stage. Jadenet uses these values to calculate chargeable weight, which affects both cost recording and customer billing. Correcting weight discrepancies after the AWB is issued can create additional paperwork.
Jadenet is accessible 24/7 from any location, so your team can update air freight job files in real time — whether they are at the office, the airport, or working remotely.